BEA Enterprise resource planning

The HR module streamlines the management of human resources and human capitals. HR modules maintain a complete employee database including contact information, salary details, attendance, performance evaluation, expense accounts and promotion of all employees. It also contains leave management, the management of applicants, scheduling of workers and timesheet registrations.

The work flow module is integrated in all aspects of the EMS (Enterprise Management Software) to help you define in a plug-and-play fashion, manage and follow-up any business process you can imagine on any relation or entity.

Using this module you will be able to effectively track all tasks to be done inside your company and even automatically launch tasks based on your company needs: repetitive scheduled tasks or event driven. All work flow tasks are centralized in a task-tray that can access and update any information without having to leave the task-tray program which makes it extremely user friendly.

The production module will enable you to manage and trace your complete production process from start to finish. It is completely integrated with the logistics receiving production requests automatically, and creating warehouse tasks that can be scheduled in the warehouse manager. It also contains multiple production planning tools that enable you to immediately act on the possible problems that might occur and this on the level of rough or short planning. There is a complete version control built in the Bill of Materials enabling you to keep a perfect history of the evolution of your products as well as pre and post production cost price analysis tools which are equipped with clear graphical representations.

• Bill of Materials
• Pre and post production analysis
• Short planning
• Rough planning
• Production requests
• Production suggestions

This module registers and manages all sales related information, which enables you to execute all tasks from order entry to invoicing and delivering. A complete identified packaging system can be managed in the sales module depending on the company needs. Next to the powerful management tools we also offer very high level analysis tools on sales statistics grouped in different manners, as well as order statistics.

• Sales orders
• Financial orders
• Offers
• Promotions
• Sales prices & discount rules
• Budgets
• OTIF analyses
• Sales statistics
• Order statistics
• All needed documents (picking note, delivery note, invoice …)
• Integration with Outlook to link emails to orders

This module registers and manages all purchase related information, enables you to execute all tasks from order entry to invoice control and reception of goods. A complete identified packaging system can be managed in the purchase module depending on the company needs. Next to the powerful management tools we also offer very high level purchase analysis tools on purchase statistics, as well as purchase order statistics.

• Purchase orders
• Wait orders
• Purchase prices
• Budgets
• Purchase suggestions
• Purchase statistics
• Order statistics
• All needed documents (reception note, purchase note …)
• Integration with Outlook to link emails to orders

Here you can define different types of contracts such as service contracts, subscription contracts, supply contracts as well as bonus contracts. To a contract you can specify special prices or discount rules to be applied. You can also specify if you want to notify someone by email or internal messaging x days/months in advance of the contract end date or when a certain quantity is almost reached in case of supply contracts. The subscription contracts can be scheduled to create sales or purchase orders automatically.

Next to standard warehouse management we offer in this module a complete graphical overview of all of your warehouses up to the content in the racks. You can execute search queries on your articles and the system will highlight the exact location, giving you clear information of the scatter ratio. In combination with this tool we offer a complete Warehouse Management System that is integrated with handheld scanners for inventory, transfer, picking, expedition tasks.

• Warehouse management
• Graphical warehouse layout
• Warehouse Management System (BEA WMS)

There is no need to work out complex Excel spreadsheets to figure out your best transporter and cost for a given route, neither to rely blindly on your partner-transporters to invoice it properly at the end. Our module Transporters can save all that time and money in doing it for you quickly and easily. You can pick your best partner and print out the needed documents for the transportation in literarily several minutes. And the best thing is that this module can help you match the cost estimate with the invoiced amount at the end without going through a complicated analysis and thus provide you with complete visibility over your expenditures. Sounds good, right?

• Quick decision making
• Complete visibility over transportation execution
• Easy control of transporters’ invoices (which has been very complicated before)

Product engineering has never been easier! Our module Articles/Recipes can help you set up simple to complex configurations (recipes) thus providing you with a product cost estimation that makes sense for your needs. There are practically unlimited build levels and unrestricted numbers of components you can go to in the bill of materials (BOMs) in order to do your material planning right and manage your cost effectively and efficiently. Last minute engineering change requests will no longer create a mess because they are connected with your workflows and maintain ongoing documentation of all revisions. Multiple production outcomes from a single operation are not a problem either.

• Manage simple to complex BOMs
• Control product cost effectively and efficiently
• Produce multiple outcomes without much effort
• Document all revisions

The Customer Relationship Management (CRM) module helps you develop, maintain or improve customer relationships. It enables you to capture information about customer interactions and gives all your customer support teams a single integrated view of your customer. This way your company becomes customer driven and therefore successful. It also enables you to increase revenues and profits while lowering the cost of marketing, selling and servicing your customers. You can define, manage and schedule appointments and enter results which again can be linked to any work flow procedure. It also contains a complete project management tool that allows you to define and manage your projects.

The optical character recognition module enables you to automatically retrieve information from any scanned document and execute treatment based on the type of document. This is commonly used to automatically link signed delivery notes to the sales orders or scan supplier invoices and fetch certain values from the document and automatically propose to book the purchase invoice in the accounting.

The Business-to-Business module, or EDI (Electronic Data Interchange) allows us to communicate with customers as well as external warehouses on an electronic level. This communication is commonly used to create sales orders, send delivery information, inventory data and electronic invoices.

Here we provide a cash register tool to be used on business counters using touch screen and barcode scanning techniques.

We offer the possibility to allow your customers to enter, manage and follow-up their own sales orders, order history, article prices, stock … These orders are integrated automatically into the BEA Gold ERP minimizing manual data entry.

This module will enable you to manage and follow-up any complaint type on any relation/entity, as offering the possibility to group certain relations/entities together for traceability purposes. Depending on the needs of the company we can integrate any work flow procedures based on the type of complaint to help trace and manage the processing of the complaint.

With this module you can consult and manage your entire stock based on normal stock or identified packaging. There are also inventory tools available when the BEA WMS is not installed. Tools to analyze the stock evolution are also equipped with graphical representations as well as stock valorization reports that foresee the different calculation types (FIFO, LIFO, Avg …).

The Radio Frequency Identification module is a tool that consists of hardware and software. Here we use RFID scanners at the entrances to register the attendances of the employees as well as much more complicated applications on the production line to register start and stop times of production workers. Also other applications can be applied with this technology, for example to completely register your entire stock by tagging each article/pallet.

Our Reporting/Analysis are powerful statistics and analytics tools, essential for strategic decision-making. They pull real-time data from all modules of Bea Gold ERP to provide you with relevant statistical reports (pdf reports), interactive graphics and charts. You can drill down as much as you want to gain visibility on important business drivers and produce the complex dashboards with reports and charts that serve you best. You can even archive those, schedule to run them on given periods of time and export them in Excel files. Reporting/Analysis tools provide all managers and C-level decision makers in the business with a 360 degree view of the areas they manage and need to steer to success.

If you are considering or you have already implemented a standard(s) in your company to run flawlessly, our Quality Control module can support the efforts of your team and reduce errors on the way. The module communicates with all other modules of Bea Gold ERP to ensure extensive quality control check of the raw materials, consistency with BOMs and manufacturing requirements, conforming inventory, complete audit and documentation, traceability across the supply chain. The role-based user access allows quick corrective actions in case of need.

• Reduction of errors
• Complete audit and traceability
• Time-saving - automated repetitive tasks
• Perfect conformity with certificates

This built-in ticketing software allows complete visibility over all bottlenecks in your business. It centralizes all issues into one completely digital support mailbox and distributes tickets in accordance with the preliminary set-up workflows in your company. This software helps you prioritize workflow in various departments, provides transparency and tracking, and ensures continuity.

The dynamics of the ever-changing market force many companies to think price-based in order to win the opportunities out there. Our Budgets module enables you to define, plan and enhance the control over budgets within the organization every moment. It is a powerful tool to streamline the financial activity of the company in all departments - purchases, sales, production, product engineering, etc. The implemented statistics provide additional visibility and help you identify opportunities for saving money or cascade contingent expenses.

This module helps you regulate the rights of users and security settings per user as far as our Mobile app is concerned.